1. Who is a Record Clerk? Qualifications & Recruitment
A Record Clerk in Tamil Nadu is a clerical-level position found in government departments, responsible for maintaining and organizing records, files, registers, and office documentation. The primary qualification required is passing the SSLC (10th grade) exam. Recruitment is typically through direct recruitment, although some promotions from lower grades may occur depending on departmental rules and vacancies.
2. Job Profile
A Record Clerk’s job duties generally include:
- Maintaining and indexing physical or digital records, registers, and archival files.
- Sorting, storing, and retrieving documents as needed for office functions.
- Assisting senior officers by preparing, dispatching, and tracking correspondence.
- Ensuring record confidentiality, following office procedures, and occasionally aiding in basic data entry tasks.
3. Salary & In-Hand Salary
a) Government Pay Scale (Example from Rural Development Department)
Component | Amount (₹/month) |
Basic Pay | 15,900 – 50,400 |
Approx. Allowances | (Not percentage-based) |
Gross Pay | Varies within range |
In-Hand Salary | Approx. ₹25,985 (average across Tamil Nadu) |
The average base salary across Tamil Nadu for a records clerk role is approximately ₹25,985 per month.
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b) Record Clerk – Entry-Level Government Example
Component | Amount (₹/month) |
Basic Pay | ₹15,900 – ₹50,400 (pay scale range) |
Allowances | Fixed amounts (varies by dept.) |
Typical In-Hand | Around ₹25,985 (average) |
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4. Allowances
- Allowances for Record Clerks in Tamil Nadu are generally fixed nominal amounts, not expressed as percentages of the basic pay.
- The pay scale itself (e.g., ₹15,900–₹50,400) includes space for allowances such as Dearness Allowance (DA), House Rent Allowance (HRA), and other miscellaneous allowances, but these are specific sums decided by government orders—not calculated as a standard percentage.
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5. Next Promotion
- The typical next promotional post from Record Clerk is to a more senior clerical position—often a Head Clerk, Senior Record Clerk, or Office Assistant—subject to departmental promotion rules, internal exams, or seniority norms.
- Exact promotional ladders vary across departments; more structured promotions may be available in departments that define clear career paths for clerical grades.
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Summary Table
Topic | Details |
Who / Qualifications | Record Clerk—clerical role; requires SSLC; recruited by direct recruitment or limited promotions. |
Job Profile | Maintain/update records, files; handle correspondence; assist officials; ensure records management. |
Pay Scale | ₹15,900 – ₹50,400 (department-dependent). |
Average In-Hand Salary | Approx. ₹25,985/month (across Tamil Nadu). |
Allowances | Fixed amounts, not percentage-based. |
Next Promotion | Senior clerical position (e.g. Senior Clerk), based on departmental norms or exams. |