How does the recruitment process for a Record Clerk work in Tamil Nadu?

The recruitment process for a Record Clerk in Tamil Nadu primarily involves direct recruitment. This means the government directly hires candidates who meet the required qualifications. However, depending on the specific rules of a government department and if there are suitable vacancies, existing employees in lower-grade positions can also be promoted to the Record Clerk role. So it is a mix of fresh hiring and internal promotions.

Do Record Clerks in Tamil Nadu receive allowances apart from basic pay?

Yes, Record Clerks in Tamil Nadu receive various allowances in addition to their basic pay. These allowances are generally fixed amounts, not calculated as a percentage of their basic salary. The pay scale itself accounts for these benefits. Common allowances include Dearness Allowance (DA), House Rent Allowance (HRA), and other miscellaneous allowances, which are decided by government orders to provide additional financial support.

Record Clerk Salary & Promotion Details in Tamil Nadu 2025

1. Who is a Record Clerk? Qualifications & Recruitment

A Record Clerk in Tamil Nadu is a clerical-level position found in government departments, responsible for maintaining and organizing records, files, registers, and office documentation. The primary qualification required is passing the SSLC (10th grade) exam. Recruitment is typically through direct recruitment, although some promotions from lower grades may occur depending on departmental rules and vacancies.

2. Job Profile

A Record Clerk’s job duties generally include:

Maintaining and indexing physical or digital records, registers, and archival files.
Sorting, storing, and retrieving documents as needed for office functions.
Assisting senior officers by preparing, dispatching, and tracking correspondence.
Ensuring record confidentiality, following office procedures, and occasionally aiding in basic data entry tasks.

3. Salary & In-Hand Salary

a) Government Pay Scale (Example from Rural Development Department)

Component	Amount (₹/month)
Basic Pay	15,900 – 50,400
Approx. Allowances	(Not percentage-based)
Gross Pay	Varies within range
In-Hand Salary	Approx. ₹25,985 (average across Tamil Nadu)

The average base salary across Tamil Nadu for a records clerk role is approximately ₹25,985 per month.

If you want to explore TNPSC Group 4 Jobs List and Salary Details 2025, you can also check that.

b) Record Clerk – Entry-Level Government Example

Component	Amount (₹/month)
Basic Pay	₹15,900 – ₹50,400 (pay scale range)
Allowances	Fixed amounts (varies by dept.)
Typical In-Hand	Around ₹25,985 (average)

Read in detail about TNPSC Group 1 Posts, Salary, Work Profile and Promotions before moving to perks and benefits.

Check: TNPSC Senior Inspector of Cooperative Societies Salary Per Month 2025(Tamil Nadu), Group, Pay Scale, Duties and Promotions and Sub Registrar Salary 2025, Sub Registrar Officer Salary Per Month, Post and Qualifications

4. Allowances

Allowances for Record Clerks in Tamil Nadu are generally fixed nominal amounts, not expressed as percentages of the basic pay.
The pay scale itself (e.g., ₹15,900–₹50,400) includes space for allowances such as Dearness Allowance (DA), House Rent Allowance (HRA), and other miscellaneous allowances, but these are specific sums decided by government orders—not calculated as a standard percentage.

Read: VAO(Village Administrative Officer) Salary 2025 in Tamil Nadu, Karnataka, Kerala and Andhra Pradesh

5. Next Promotion

The typical next promotional post from Record Clerk is to a more senior clerical position—often a Head Clerk, Senior Record Clerk, or Office Assistant—subject to departmental promotion rules, internal exams, or seniority norms.
Exact promotional ladders vary across departments; more structured promotions may be available in departments that define clear career paths for clerical grades.

Check: Block Development Officer Salary 2025, BDO Full form and BDO Officer Salary Per Month

Summary Table

Topic	Details
Who / Qualifications	Record Clerk—clerical role; requires SSLC; recruited by direct recruitment or limited promotions.
Job Profile	Maintain/update records, files; handle correspondence; assist officials; ensure records management.
Pay Scale	₹15,900 – ₹50,400 (department-dependent).
Average In-Hand Salary	Approx. ₹25,985/month (across Tamil Nadu).
Allowances	Fixed amounts, not percentage-based.
Next Promotion	Senior clerical position (e.g. Senior Clerk), based on departmental norms or exams.

Frequently Asked Questions

What does a Record Clerk do in Tamil Nadu government departments?

A Record Clerk is a clerical position in Tamil Nadu government offices. Their main job is to maintain and organize various records, files, and documents, whether physical or digital. They also sort, store, and retrieve important papers, help senior officers with correspondence like preparing and tracking letters, and ensure all office procedures are followed, especially for record confidentiality.

What qualifications are needed to become a Record Clerk in Tamil Nadu?

To become a Record Clerk in Tamil Nadu, the primary qualification required is passing your SSLC, which is the 10th-grade exam. Recruitment mostly happens through direct hiring, where the government directly selects candidates. Sometimes, people already working in lower-grade positions within a department can also get promoted to a Record Clerk role, depending on specific departmental rules and available vacancies.

What is the average in-hand salary for a Record Clerk in Tamil Nadu?

The average in-hand salary for a Record Clerk across Tamil Nadu is approximately ₹25,985 per month. The government pay scale for this position generally ranges from ₹15,900 to ₹50,400 in basic pay. Your exact gross pay can vary based on specific departmental rules and the allowances you receive, but ₹25,985 is a good average to expect.

Can a Record Clerk get promoted to a higher post in Tamil Nadu?

Yes, a Record Clerk can definitely get promoted to higher positions in the Tamil Nadu government. Typically, the next promotional step is to a more senior clerical role like a Head Clerk, Senior Record Clerk, or Office Assistant. These promotions usually depend on factors such as departmental promotion rules, passing internal exams, or based on seniority. The exact career path might differ across various government departments.

What are the key duties and responsibilities of a Record Clerk?

A Record Clerk handles various important tasks related to office documentation. Their main duties include maintaining and organizing all physical and digital records, registers, and archival files. They are also responsible for sorting, storing, and efficiently retrieving documents whenever needed. Additionally, they assist senior officers by preparing and dispatching correspondence, tracking its movement, and strictly maintaining record confidentiality following office procedures.