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Nikita Parmar

Updated on 25th January, 2023 , 7 min read

Application Format with Samples

Application Format Overview

An application letter is written to seek anything from a specific person or organization, such as a job, entrance to a school or university, an extension of a project or a report, and so on.

What is an application letter?

One can write an application letter when one asks for something, requests permission, or applies for something. The letter is usually one page long. It might be noted for personal or professional reasons. Additional documents, such as letters of application, may accompany it. Application letters are so much more than simply cover letters; they can also be inquiries or requests.

Application Format Types

There are 3 different types of application formats, which are as follows-

  1. Academic Application Letter
  2. Job Application Letter
  3. Personal Application Letter

Application Format: Steps to Follow

The application letter, like any other straightforward letter, begins with planning. Plan the content, choose who will get it, consider the details one should provide, and keep it brief and simple. Assume you are requesting permission from your college professor to retake your microeconomics test. The following is how to write an application-

  1. First and foremost, write the date.
  2. Include the professor's name, position, department, and the name of the university. 
  3. You can choose between an internal and an external professor. If he is an external faculty member, include this along with the name of your university. If not, you should still include it to clarify things. Include his contact information.
  4. After that, continue to the subject line, which reads "Application for Exam Retake."
  5. In the first sentence, introduce yourself. After that, mention the course name, your name, batch, and program. 
  6. Now explain why you're writing: to obtain a retest on your microeconomics exam.
  7. The reasons for your exam absence should be explained in the paragraph that follows. Make certain that the justifications are genuine. If you've been sick, provide any medications or appointment records. If you had to travel for personal reasons, including a brief account of the occurrence.
  8. In the concluding paragraph, request an exemption and a retake of the exam, explaining how this will benefit you.
  9. Complete your information. Remember to include your contact details, such as your phone number and email address, below.

Application Writing Format

The following is the application format to write while applying for enrollment-

From, 

_____________

_____________

_____________

 

Date:

 

To,

_____________

_____________

_____________

 

Subject: Application for Enrollment

 

Dear Mrs./Mr. _______,

I am writing to apply for a position in your prestigious organization. I'm a huge fan/admirer/admirer of ______ [mention the club's assets, for example, craftsmanship or music], and I believe that if given the chance, I might be a very valuable member of the gathering. I've been involved in a few relevant meetings in the past [describe your experience working for or contributing to a related group]. I'm also suitable as _____ [mention your skills and talents].

I'd like to request that you review my enrollment application and generously give me the equivalent.

 

Yours Earnestly, 

Respects,

______ [Your Name]

Read more about- Application for Leave.

Application Format Examples

How to write an application letter to the Principal?

The following format can be used to write the application to the principal-

Receiver's Address

[Mention the name of the person being addressed, such as 'The Principal,' followed by the address of the school.]

 

Date

[The date the application is submitted. It aids in the formal documentation of the application.]

 

Subject

[A brief statement that reflects the application's intended purpose.]

 

Salutation

[The addressee is recognized and referred to politely here. If there is any doubt regarding the gender of the person being addressed, write "Sir," "Madam," or both.]

 

Body of Content

[Include your name and class]

[Explain the rationale for your application]

[Related considerations include the number of days of leave (including dates), the reason for a fee reduction, and so on.] [Humblely express your appreciation to the principal]

[Complimentary as a final thank you for the principal's time, understanding, and patience. As a result, the letter is more courteous and therefore more suitable.]

 

Closing Line

[Yours Sincerely, Yours Obediently]

 

Name of the Sender with Details

[Finish the application by including your name, class, section, roll number, and any other pertinent information.]

Also read more about the- Sick Leave Application.

Application Format Samples

The following are some of the samples that can be used to write the application-

The Principal

ABC School

Saket, New Delhi- 110017

 

December 2nd, 2022

 

Subject: Application for Medical Leave

 

Dear Sir/Madam

 

I'd like to bring to your attention that my name is Ria Kaushal, and I'm a Class XI B student at your school. My doctor diagnosed me with chickenpox and ordered me to rest completely at home for 14 days. I request that you please give me leave for the specified number of days.

A copy of the doctor's medical certificate is enclosed.

 

Thanking You,

 

Yours Obediently

Shivani Sharma

Class XI B

Application Format Topics

The below are some of the topics for reference of application format-

Application format for Bank Statement

To, 

The Bank Manager

SBI Bank

C-Block, Road-2, Delhi,

 

December 2nd, 2022

 

Subject: Application for Mobile Number Change

 

Respected Madam,

 

We appreciate you opening a savings account at your bank. My account number is 1234567890123456. I'd want to replace my registered cellphone number with 98XXXXXXX90. Please update my cell phone number.

 

We are Grateful

Best Regards

Application format for Full Fee Concession

The Principal

ABC School

G.K., New Delhi- 110048

 

December 2nd, 2022

 

Subject: Application for Fee Concession

 

Respected Sir,

 

With all due respect, I am submitting this application to present myself as a 9th-grade student at your school. Because I come from a low-income family, I am unable to pay my school fees. My father is a low-wage worker who makes only Rs. 30,000 a month. He is the sole provider for his large family, which includes several children. He already pays for my two sisters' schooling, so he cannot afford to pay for my tuition. They, too, go to your school to learn. Academically, I excel, and I consistently rank at the top of my class. I never skip a lesson. I'm enthusiastic about studying and want to further my education. As a result, I respectfully request that you forgo my fee. As a result, I respectfully request that you waive my fee so that I may continue my study.

Please consider my situation and assist me in continuing to study carefully; I will never let you down.

 

Thanking You,

 

Yours Obediently

Prerna Sagar

Class IX D

Application format for Job

J-69, Road No. 6

Green Park,

New Delhi

 

December 3rd, 2022

 

The Personnel Manager

Amazon Pvt. Ltd.

Delhi

 

Subject: Application for the post of Accountant

 

Respected Sir,

In response to your advertisement published in The Times of India on November 30, 2022, I'd like to be considered for the above-mentioned position. I feel my educational background and experience are sufficient to carry out my duties. I've included certified copies of my credentials. If I am chosen for the position, I can assure you, sir, that I will go to any extent to carry out my responsibilities honestly and devotedly. I feel confident in gaining the trust of my superiors.

 

Thanking You,

 

YoursFaithfully 

Shiv Joshi

Application format for Leave

To,

Ria Sharma

Content Manager

Sunstone, Gurgaon

2nd December 2022

 

From,

Kabir Gaur

Content Marketing Associate

Sunstone, Gurgaon

 

Subject: Request for leave to attend a wedding function

 

Respected Ma'am,

 

I'm writing to inform you that I will be on leave from December 22nd, 2022, through December 26th, 2022, to attend a wedding function. I'll be back at work on 27th December 2022. I have completed all of my tasks for the day and will contact my team members if my assistance is needed at any time.

 

Thanking You

Yours Faithfully, 

Kabir Gaur

Application Format for Sick Leave

Greetings, 

Subject: Application for Sick Leave 

 

Dear Mr. Anil Sharma,

I'm writing to inform you that I became ill with food poisoning last night. I hoped it would go away by this morning, but it appears that I am still sick. Please grant me leave for 10 days so that I can relax properly. I will return to the workplace in 12 days after my health has returned to normal. I have no immediate responsibility for the work and do not anticipate any emergencies. I'm waiting for your approval.

 

Thank you for your time and attention.

 

Regards, 

Naina Verma

Application format for TC

To, 

The Principal

XYZ School

Gandhinagar, Gujarat- 110031

 

December 3rd, 2022

 

Subject: Application for TC due to Job Transfer

 

Respected Ma'am,

I'm Shivam Nagar, the father of Amir Nagar, a student in standard 10th-A at your school, and I'd like to inform you that I've been moved to Bangalore for work. I have just 7 days to enroll. On December 6th, 2022, we will depart for Chennai.

As a result, I respectfully request that you issue my son's TC so that he can begin attending his new school. I've also included a copy of my joining and transfer letters for your records. I would appreciate it if you could issue the TC as soon as possible.

 

Thanking You,

 

Yours Sincerely 

Shivam Nagar

 

(Signature)

Application Format Tips

The following are some of the tips for application format-

  1. Make sure your letter is well-structured and easy to read.
  2. Assemble the pints such that they are in touch with one another. Avoid putting unneeded information in an application since it should be structured concisely.
  3. Correct any grammatical or spelling errors.
  4. Make certain that the dates you include in the letter are correct.

Also read more about the- CV Format

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Frequently Asked Questions

Ans. An application letter is sent to ask for something from a specific person or organization.

Ans. The cover letter should be brief and to the point. It might have four or five organized paragraphs that are organized. The purpose of the application letter is described in the first paragraph.

Ans. Use the proper format, Create the header, and Make certain that the letter is addressed to the recruiting manager, At the start of the letter, express your interest, Describe your experience and qualifications and include personal qualities.

Ans. Yours Sincerely and Yours Obediently can be written in the application form as a closing line.

Ans. Academic Application Letter, Job Application Letter, and Personal Application Letter.

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