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Home > News & Articles > Leave Letter for School: Format, Tips, Sample of Leave Application and Types of Application
Updated on 13th September, 2023 , 7 min read
Leave Letter for School: A leave letter for school is an application letter submitted by students to their principal or headmaster requesting short-term leave. School leave letters are used to notify teachers of a student's intermittent absence from school. This letter is addressed to either the principal or the class teacher. You state in this letter that your child will not be attending school due to personal reasons. It is normally recommended that the parents write the leave letter and sign it before handing it to the authorized person. Keep reading to find out more about school leave applications to the principal.
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A leave application is an official request to the higher authorities to give you leave for the specified days. Students must address their application to the school's principal, giving a genuine explanation for their absence. Now that you understand what a leave application is, let us focus on some topics that should be included when writing one.
There are several types of leave letters that students might need to write for school. Here are some common ones:
When writing a leave letter for school, it's essential to use a formal and structured format. Here's a typical format you can follow:
The sample below can be used by parents while writing leave letter for school:
The sample leave letter below can be used by students while writing leave letter for school:
If you are a student and have any important work at home that keeps you from attending school the next day. In this instance, you can write a casual leave application to your school's principal. For your convenience, a sample letter is provided below:
To Principal K.V Girls School, Shalimar Bagh, New Delhi- xx
Date: 12/09/2023
Subject: One Day Leave Application
Sir/ Ma’am,
I [Name of student] from [Class and Section] am writing you this application to request a one-day leave of absence from school on [Date] due to [briefly explain the reason, e.g., a medical appointment, a family event, personal reasons]. During my absence, I will ensure to catch up on any missed lessons and promptly complete any assignments to minimize any disruption to my studies. Your understanding and approval of this request are greatly appreciated.
Yours Sincerely,
(Your Name) (Class & Section) (Roll Number) |
Students might need to travel outside of town to attend an event or go on a family trip. Consequently, it is necessary for them to notify the school principal or their class teacher about the duration of their unavailability. Below is a format provided for such instances:
To Principal K.V Girls School, Shalimar Bagh, New Delhi- xx
Date: 12/09/2023
Subject: Leave Application for Traveling out of Station
Sir/ Ma’am,
I wish to inform you that I, [Name of Student], a student in [Class and Section], will be unable to attend school for the upcoming three days. This absence is due to my commitment to attend my cousin's wedding in Dehradun, which requires me to travel out of the station. I respectfully request your approval for leave on the 12th, 13th, and 14th of October 2023. Your understanding and support in granting me this leave would be greatly appreciated. Thank you for considering my request.
Yours Sincerely,
(Your Name) (Class & Section) (Roll Number) |
Being a teacher doesn't mean you can't take leave from your duties for a few days. In cases of significant matters such as family issues or health concerns that require you to be away from school temporarily, you can utilize the provided sample format below to compose a leave request addressed to the principal, seeking permission for your absence.
To Principal K.V Girls School, Shalimar Bagh, New Delhi- xx
Date: 12/09/2023
Subject: School Leave Application
Sir/ Ma’am, I hope this message finds you well. I am writing to formally request a leave of absence from my teaching responsibilities at [School Name]. The reason for my leave is to undergo a medical procedure that has been scheduled for [Specify the Date of the Procedure]. I anticipate that my recovery will take approximately [Mention the Expected Duration, e.g., two weeks], and I would like to request leave from [Start Date] to [End Date] to ensure I have ample time to recuperate and return to my teaching duties in good health.
During my absence, I've ensured minimal disruption to students' learning by collaborating with colleagues on lesson plans and resources. I'll be reachable via email for any urgent matters.
I kindly request your approval for this leave to facilitate proper planning for my absence. Your understanding and support during this time are greatly appreciated. Thank you for considering my request, and I look forward to your positive response.
Thanking You, Yours Truly, [Name] [Designation] [Signature] |
These days, many people rely on technology. They use emails to quickly share important information. While some schools still use traditional letters, you can find a format below for writing an email application in case you need it.
To: name@email.com From: sender@email.com
Subject: School Leave Email Format
Dear, Mr./ Ms./ Mrs [Name of the recipient]
Respected Madam,
Hope this email finds you in good health.
I am writing this letter on behalf of my Daughter [Name of Student], who is studying in [Class & Section]. I wanted to let you know that she will not be attending classes from [Start Date] to [End Date] as her grandmother has passed away, and for that, we will be traveling back to our hometown [Name of Place].
Kindly grant her the leaves for [Number of Days], and I assure you that she will be attending all her classes from [End Date] onwards.
Consider her case sympathetically.
Thanking You,
Yours Truly, [Name of Parent] |
When writing a leave letter for school, there are several important things to remember:
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By - Nikita Parmar 2023-08-25 09:48:44 , 11 min readA leave letter for school is a formal written request submitted by a student or their parent/guardian to inform the school administration of the student's intended absence from school for a specific period, along with a valid reason.
Your leave letter should include the following: date, your name and contact information, the recipient's name and designation, the reason for the leave, the dates of the leave, any supporting documents if required, a polite closing, and signature.
Address the recipient using their formal title and name, such as "Principal [Last Name]" or "Dear [Teacher's Last Name]."
You should write a leave letter for school when you or your child cannot attend school due to illness, a family emergency, a religious observance, or any other valid reason for missing school.
Keep the letter concise and to the point. It should typically be one page or less, with all necessary information included.
Check the school's policies; many schools accept email submissions for leave requests.
Yes, for medical leave, schools often request a doctor's note or medical certificate as proof of illness. Include this with your leave letter if required.
Yes, schools may deny leave requests if they do not meet school policies or if the reason is not considered valid. Open communication with the school can often resolve such issues.
Submit your leave letter as soon as you know about the intended absence. In cases of unexpected absences, notify the school as soon as possible.
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