Rajiv Gandhi Proudyogiki Vishwavidyalya (RGPV) is a state technological University in Madhya Pradesh. It is a prominent institution offering undergraduate, postgraduate and diploma courses. It offers several programs under engineering, technology, pharmacy and management. If a student is aiming for admission in RGPV, there is a list of important documents which all the applicants need to submit during application, counselling and admission process.
This article provides lists of documents required for admission in RGPV across various programs such as BTech, MTech, Diploma, BPharm, MPharm, MCA, MBA.
Why Proper Documentation is Required for Admission in RGPV?
Having the correct documents during RGPV admission isn’t just a formality—it’s essential for ensuring your admission is confirmed without delay or rejection. Many students each year face unnecessary issues simply because they miss out on one or two documents or submit expired/inaccurate certificates. The documentation serves as proof of your eligibility, academic performance, category, and identity, and is a prerequisite for confirming your seat.
In addition, without the required paperwork, students may lose the opportunity to:
- Participate in the next round of counseling
- Claim reserved category or quota benefits
- Apply for scholarships or fee waivers
- Secure hostel accommodation
General Guidelines for RGPV Document Submission
There are some guidelines that are to be followed for document submission. The following are the guidelines:
Documents for RGPV UG Admission 2025 (BTech, B.Pharm, Diploma)
There are several documents required for undergraduate programmes. A list of these documents has been given below:
A. For B.Tech Admission via JEE Main Counseling (DTE MP)
Document | Purpose/Notes |
JEE Main 2025 Scorecard | Required for B.Tech admission. |
Class 10 Marksheet | Proof of date of birth. |
Class 12 Marksheet | Required for B.Tech admission. |
Domicile Certificate | For MP state quota benefits. |
Caste Certificate (SC/ST/OBC-NCL) | If applicable for caste-based benefits. |
Income Certificate | For TFW (Tuition Fee Waiver) and OBC-NCL benefits. |
Transfer Certificate (TC) | From the last attended institution. |
Character Certificate | Required for admission. |
Migration Certificate | If 12th standard was passed from a board other than MP Board. |
Aadhaar Card | Identity proof. |
Recent Passport-size Photographs | 4-6 copies needed. |
Allotment Letter from DTE MP | Issued after seat allotment through counselling. |
Online Registration Form Printout | From the DTE portal. |
B. For Diploma/Polytechnic Programs
Document | Purpose/Notes |
Class 10 Marksheet | Required for admission. |
Class 12 Marksheet | If applicable. |
MP PPT 2025 Rank Card | If admission is through PPT. |
Domicile Certificate | For MP quota benefits. |
Caste and Income Certificate | If applicable for benefits. |
Transfer and Character Certificates | From the last attended institution. |
Recent Photographs | Required for admission. |
Documents for RGPV PG Admission 2025(MTech, M.Pharm, MBA, MCA)
There are several documents required for postgraduate programmes. A list of these documents has been given below:
A. For M.Tech / M.Pharm
- GATE/GPAT Scorecard (if applicable)
- B.E./B.Tech or B.Pharm Degree Certificate
- Marksheets of all semesters
- Class 10 and 12 Marksheets
- Domicile Certificate (if applying through MP state quota)
- Caste Certificate and Income Certificate (if applicable)
- Transfer and Character Certificates
- Migration Certificate
- Aadhaar Card
- Passport-size Photographs
- Online Application Form Printout (if applied online)
B. For MBA / MCA
- CMAT 2025 Scorecard (for MBA)
- Graduation Marksheets and Degree Certificate
- Class 10 & 12 Marksheets
- Domicile, Caste & Income Certificates (if applicable)
- Character and Transfer Certificates
- Migration Certificate (if from another university)
- Aadhaar Card
- Recent Passport-size Photographs
- Counseling Registration and Allotment Letter (from DTE MP)
Additional Documents for RGPV Admission (if required)
Some additional documents are sometimes required for undergraduate, postgraduate and diploma courses. A list of these additional documents is required below:
Document | Purpose/Notes |
Gap Certificate | If there’s a gap after last education. |
PwD Certificate | For candidates with disabilities. |
Ex-Servicemen Certificate | For defense quota. |
Minority Certificate | For minority reservation, if applicable. |
Affidavit for Anti-Ragging | May be required post-admission. |
RGPV Admission Portal Upload Requirements
If applying through the official RGPV admission approval or DTE Madhya Pradesh ensure that the following documents are scanned and uploaded in a specified format:
- Recent passport-size photo (JPEG, max size ~100 KB)
- Signature (JPEG, max size ~50 KB)
- Marksheets and certificates (PDF, within size limits)
- Caste/Domicile certificates (PDF)
Tips for Hassel Free Documentation Uploading on RGPV Portal
Securing admission to RGPV is a major milestone, and being thoroughly prepared with documentation can make the entire process smooth and stress-free. Here are some detailed tips to ensure your admission journey goes off without a hitch:
Tip | Description |
1. Start Early | Begin organizing documents like Migration or Domicile Certificates early, as they may take time to be issued. |
2. Keep Original and Photocopies Separate | Carry a folder of original documents and another with self-attested photocopies; institutions will verify originals but keep copies. |
3. Create Multiple Copies | Make 5-10 photocopies of important documents (mark sheets, TC, Aadhaar) for various stages of admission, hostel, scholarships, and ID creation. |
4. Ensure Consistency in Details | All documents must have consistent spelling of your name, date of birth, and other personal information to avoid delays. |
5. Double-Check Eligibility Criteria | Confirm you meet minimum academic qualifications, entrance exam scores, and reservation quotas for your chosen course to prevent disqualification. |
6. Organize Your Documents Systematically | Arrange documents in the order listed in the admission brochure for faster verification and to show preparedness. |
7. Get Attestations in Advance | Obtain gazetted officer attestations or notary affidavits early to avoid long lines during peak admission season. |
8. Scan and Store Digital Copies | Keep scanned PDFs or JPEGs of all documents on your computer, cloud drive, and a pen drive for easy online upload or urgent sharing. |
9. Keep Recent Passport-Size Photographs Ready | Have 10-15 recent passport-size photos (soft and hard copies, 3.5 x 4.5 cm, plain background) for various forms, ID cards, and applications. |
10. Check the Format and File Size | Adhere to specified file formats (PDF, JPEG) and size limits (50-300 KB) for online portals; incorrect uploads can lead to rejection. |
11. Monitor Official Websites Regularly | Stay updated on RGPV and DTE MP official websites for real-time information on counseling rounds, verification schedules, and merit lists. |
12. Prepare for Offline Verification | Be ready to travel to the college or verification center with all original documents for mandatory physical verification. |
13. Download and Print Important Acknowledgments | Always download and print confirmation slips or acknowledgment receipts after online registration or document uploads as proof of submission. |
14. Ask for Help When in Doubt | Contact the RGPV helpdesk, school/college admission cell, or experienced students if confused about any document or process to avoid misinformation. |
15. Prepare Extra Documents for Scholarships or Hostel Admission | Gather additional documents like rent agreements, family income certificates, bank details, or electricity bills if you plan to apply for hostel accommodation or scholarships. |
Admission to RGPV and its affiliated colleges requires thorough documentation. Candidates must prepare in advance to avoid last-minute issues during counseling or document verification. Whether you're applying for undergraduate, postgraduate, or diploma courses, having all the necessary documents in place ensures a smooth admission journey in 2025.
For the most accurate and updated information, always refer to the official website of RGPV and the DTE MP counseling portal.
